Department: Programs – Education
Reports to: Director of Programs
Date Issued: June 2014, Nov. 2015


The community programs coordinator facilitates the daily operations of offsite programs and assists in the coordination of onside youth programs. This individual is responsible for working in collaboration with the education department to strengthen community relationships through quality delivering of services. This position works extensively in curriculum design, ongoing professional development and teaching artist mentorship, and evaluation and assessment.


Bachelor’s degree required. Degree in in Education, Art Education, or Arts Management preferred. Certification in youth development or youth worker methods favored.

Background and Experience

  • Three to five years nonprofit arts program and/or education administration
  • Program development and evaluation experience required
  • Teaching/counseling experience preferred
  • Strong knowledge of State of Michigan Department of Education Grade Level Content Expectations and the state’s benchmarks and standards as detailed in the Michigan Curriculum Framework
  • Proficiency in Google (mail and calendar) and Microsoft Office

Interpersonal Skills

A leader with excellent organizational collaboration experience with superb oral and written communication skills. Ability to multitask and adjust to changing priorities is imperative. Team player with ability to use diplomacy and tact when interacting with staff, trustees, and the public.

Key Responsibilities

  • Facilitate all aspects of offsite education programs and inside youth programs
  • Hire and train teaching artists as needed for educations programs
  • Assign docents to scheduled tours and accompanying workshops
  • Work closely with studio technician and children’s studio technician to order program supplies
  • Create lesson plans as needed that meet MDE GLCEs, benchmarks and standards within the Michigan curriculum framework
  • Approve teaching artist created lesson plans and work with the instructors to modify as needed
  • Work with teachers on quantitative and qualitative assessments processes
  • Fill in as substitute youth programs instructor as needed.
  • Perform administrative tasks as requested; including but not limited to timely preparation of teacher scheduling, submission of invoices, teacher payments, completing site contracts
  • Work closely with director of programs to insure that quality and financial grant requirements are met and prepare grant reports as needed.
  • Coordinate with community partners in fee for service programs as well as grant funded initiatives
  • Work in coordination with the education department to recruit, hire, and train instructors
  • Develop and implement methods for providing professional development and mentorship to Pewabic teaching artists in the areas if curriculum design, assessment, and youth program quality
  • Work with teaching artists to ensure that quality program outcomes are met in conjunction with grant requirements
  • Assist in drafting grant proposals and reports as needed
  • Work with instructors to ensure that program data is collected as needed
  • Participate in community meetings as needed
  • Maintain and annually increase effective and profitable scheduling of community programs
  • Identify individual and departmental goals. Meet annual financial and performance goals for the department
  • Maintain a clean, neat, and safe work environment
  • Continuously seek process improvement
  • Utilize Pewabic personnel/policy manual to effectively ensure compliance
  • Must be able to lift up to 50lbs as needed
  • Frequent local travel required
  • Other tasks as assigned by the director of programs and education manager

Requires reliable transportation and valid driver’s license. Please send applications to

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