Reports To: Development Director
Hours: Temporary Part-Time , 24 hours/week
Work Location: On-site preferred, but some hybrid ok as needed
Schedule Expectations: Monday through Friday with occasional weekend duties
Position Summary
The stewardship of Pewabic’s donors is critical for the organization’s long-term success. The Development Associate supports Pewabic’s mission by ensuring that donors and members are appropriately thanked for their donations in a timely way; and by maintaining a clean database with correct and up-to-date records. This position supports community outreach and engagement and works closely with the Development Director and gallery staff in ensuring our donors feel appreciated. Primary areas of responsibility include donor data entry, donor acknowledgement, troubleshooting, and organizing.
Essential Duties and Responsibilities
Entering donor data into Netsuite, and producing donor acknowledgements. Keeping database clean with meticulous entry, and active dupe removal and merges.
Operational Responsibilities
- Membership: Membership renewal mailing – letters (mail merge csv data file into letter, print, stuff, apply postage, drop at post office) sent once a month, emails sent twice a month via constant contact. Phone and personal email reminders for higher level members and trustees.
- Data entry of gifts that come via mail, online and in-store. Send acknowledgement letters, that are signed by development director or executive director. Keep the data clean with consistent donor data entry and proactive dupe removal.
- Events: Assist the Development Director as needed with Garden Party sponsorship acquisition and renewal, and stewardship of sponsors and ticket buyers. Data entry and acknowledgement of Garden Party sponsor and ticket purchases. Maintain master list of attendees and make calls as needed to ensure accurate count of guests. Phone and email follow up for sponsor prospects and ticket buyers.
- Gallery Membership Commissions: Keep track of gallery membership transactions. Tally up membership sales by associate, transfer data to spreadsheets and note quarterly totals. Send spreadsheets and totals to Retail Director for review, and to HR for payroll disbursements.
- Auction Donation Requests: Respond (positively or negatively) to requests for auction donations from other organizations. Complete fulfillment and record keeping of donations.
Required Qualifications
Education: BA in Public Relations, Communications, or other field of study.
Experience
● Two years experience in a development department, or other office setting
(Knowledge and enthusiasm for Pewabic culture and mission is a plus)
● Experience with Netsuite or other fundraising software preferred
● Some events management training or experience
Technical
● Working knowledge of basic office software – Word, Excel
● Experience with Constant Contact or other similar software
Non-Technical Qualifications
● Appreciation for the arts
● Warm and outgoing demeanor
Core Competencies
● Effective communication – both verbal and written
● Comfortability with making and responding to phone calls and emails
● Ability to collaborate with gallery staff and others as needed
● Organizational and project management skills
● Adaptability and able to move quickly in between tasks
Physical and Work Environment Requirements
Ability to work in an office environment, some minor lifting, occasional weekend and (rare) evening assignments.
How to apply:
If this sounds like a great fit for you, please send your resume to hr@pewabic.org. Pewabic is an equal opportunity employer.
